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5 Tips For Maximizing Your Meeting Breaks

5 Tips For Maximizing Your Meeting Breaks

Quick to-do list

The brief hours of conference breaks are meant to refuel and socialize. By taking deliberate actions during these periods, participants can improve their overall quality. I’ll focus on the most effective actions to optimize the use of break times during professional events. Additionally, you might find a uniquely useful tactic to use during conference breaks to enhance your experiences.

  • Targeted networking. Utilize breaks to network with your desired contact using prepared content. You can have a list of key people to meet and conversational topics. The emphasis should be on the meaning of each action rather than the number of people interacted with.

  • Physical rejuvenation. Short stretches or a fast walk can energize you for the conference. Opt for activities that can be easily done adjacent to the conference venue. For instance, some quick yoga, running, stair climbing, or brisk walk will help. Not only will these simple activities have a physical benefit, but they also have mental benefits as your mine will also be rejuvenated.

  • Mental reset. Undertake a five-minute mindfulness practice using a quiet space. You can have a few guided mindful breathing or use the headspace app to meditate. This exercise helps clear your mind and restore your cognitive focus by reducing stress.

  • Nutritional boost. Eat some fresh fruit, trail mix, or a protein bar for a healthy snack. Do not eat large meals as they will slow you down. Also, remain hydrated and drink water to stay sharp. Plan to have your snacks ready on the conference day and avoid impulsively purchasing low-quality, unhealthy snacks.

  • Digital oat-check. Allow yourself a little extra time to ensure you are on track and be in and out quickly. Set up a timer to have a cut off for your phone use. Only check for essentials, such as the time of your next appointment or quick important emails.

Efficient Email Management

Conference breaks are the right time to approach your inbox and be more organized but here is the secret you should follow: do not allow it to overtake your conference break. So let us review how to handle your email and avoid letting it take over your entire break. My suggestions are the first-hand instructions on how to streamline the email time:

  • Time Cap. Give your email 5-10 minutes with a timer on your smartphone. This method prevents you from slipping out of time frameworks and spending too much of your break on email instead of whatever you meant to do.

  • Handling Urgent. Just scan through your email and consider only those as urgent. Also, another approach is to study your contact list and if there are people you wait for updates from, also move to consider these emails. I always try to mark it before the break as urgent to make the conversation disappears from my inbox right after the break.

  • Replying Templates. Have some typical structure templates and answers you are going to send 100 times after the break. For instance, if you have a MailerLite affiliate program and can expect some questions regarding a deal, you can think through the option to answer and save as a template. This advice helps to save time.

  • Delegate The Work. You do not have to answer everything by yourself. If you have a team or an assistant, you can drop some of the emails into someone’s inbox or ask for a meeting planning. Moreover, there might be some emails about a team project that can be answered by your employees. Feel free to delegate the simpler things.

  • Follow Up. For those emails that need to be considered but still do not need answering, like read, do some calculations, and answer tomorrow, just apply snooze function. That is actually the beauty of the most recent mailing tools that you can leave something for tomorrow and remove it out of your sight for a while.

Quick Return to Activity

Turning conferences breaks into optimized quick and concise after-lunch breaks can greatly improve one’s ability to return to activities better regenerated and focused. Here are several practical steps to take during a break to ensure that you turn back on and start participating in conference activities easily and quickly.

Physical Activity

A break’s best activity should invigorate the participant rather than slow him or her down. Take a brief quick stroll out of the office or a minute of in-office stretching exercises. A study suggests that a brief period of physical activity has an immediate effect on your mood that lasts well beyond the activity . Take several minutes to concentrate on your body and clear up the overflow of inactivity by taking an exercise. Take your mind off the topic and try to avoid thinking about the presentation you attended.

Mental Preparation

Take the last 3-4 minutes of the break to prepare. Porting over, you may find discussing with other attendees the contents of your notes. Take the lead of the maintenance staff and other attendees as they cover the same topics with them as you move alone.

Short Snacking

To help you regain your focus, eat a snack that would not slow you down. You can take some almonds, a piece of black chocolate, or a banana . The worst thing you can do is eat something heavy and either go to sleep due to sugar or carbohydrates or spend some time digesting in the bathroom. Drink water. The body does not only need water (as little as half a quart of water), but even an imperfection can result in reduced energy level or degeneration of physical activity. Take up a breathing exercise. Use techniques such as the 4-7-8 count or do a simple minutes-long simple breathing exercise. This will give you an energy and focus boost.

Review and Adjust Daily Goals

There are a few useful tips to enjoy conference breaks while still ensuring that you meet your daily goals. Conference breaks are an excellent opportunity to review and adjust your goals. Here’s how to do that.

  • Use 2 minutes to quickly review your set goals. Check off any completed tasks and note your progress on other jobs. Open your digital app, or take a look at your scratchpad. Simply ensure that this takes no more than 2 minutes as you are on break, not timing a new task.

  • Identify tasks that you have to do in the afternoon. Some jobs will need to be done today to meet your goals. Based on the importance and time sensitivity of these jobs, reorder your schedule if needed. Completing the most impactful results is your goal in planning your job list to complete in the afternoon.

  • Conferences often bring new insights and opportunities that affect the goals you first planned. Now is the right time to adjust your goals accordingly. Why force yourself to achieve one goal when you are already in possession of knowledge to pursue other objectives? If you have followed a workshop on a specific technique, take time to research the application of that technique in the seminar.

  • Based on the current workload, adjust your expectations of what you will realistically and comfortably achieve in your work list this afternoon. Some jobs, needing to be delayed until tomorrow, can be moved down lower.

  • Use the final minute of your break to prepare yourself mentally for the next conference session. Imagine a scenario where you are in a meeting and experiencing what you are about to get.

Network with Colleagues or Collaborate Briefly

Utilizing conference breaks to network with colleagues or engage in brief discussions can be a valuable way to foster one’s professional relationships with others or facilitate more efficient collaborative work. Here are some approaches to making the best use of the available opportunities.

Identify Your Networking Targets

If possible, one should identify certain people or groups, at least, to make sure that they can be approached. Also, one can use this time to engage in a collaboration-focused discussion, in which case one should still prepare some information about one’s interlocutors. As such, such prior knowledge can either make one more comfortable or help them find some professional prospects to discuss.

Facilitate Connection Using Technology

If a conference app is available or an unofficial group on some social media is present, one can look at other attendees’ profiles and intererests to find people whom they might find useful to interact with. Approaching a person in between the events is always simpler if they already know about the plans of another author to discuss some potential professional prospects. As such, sending a quick informal message when encountering someone will be much less awkward after a prior connection request.

Set Clear Goals of Interaction

Focus your plans and intentions for each break. Requirements for steering an interaction include merely an exchange of contacts, setting up a personal meeting, or discussing certain interaction opportunities for the near future.

Work On Quick and Efficient Communication

Condense everything which is required to achieve this interaction into as short a period as possible. Prepare a pitch for a brief introduction of yourself and your work, making as much time for a potential response or another person as possible. It will help keep the relationship professional and make you remember in a better light.

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