Book free demo

6 Strategies to Improve Your Management Skills

6 Strategies to Improve Your Management Skills

Strengthen Your Decision-Making

The ability to make appropriate decisions is one of the fundamental factors that facilitate successful management processes. The rationale is that efficient decision-making does not imply selecting an option among several others. Instead, it is critical to carefully weigh the potential impact that follows each decision. For instance, a manager from a technology company might rely on data analytics to forecast decisions’ impact . It may refer to multiple strategies, such as the decision to enter a new market or shift the prices of products. When decisions are based on data, the extent of correct choices significantly improves. Research indicates that data-driven decision-making increases profitability by 6% compared to those who do not use such tools .

Improve Communication

Managers should also work on communication with their personnel. The approach may involve a “feedback loop” process, where a superior gives clear and useful feedback and then schedules several follow-up meetings to consider and change the strategies . This approach increased the performance by 20% “from baseline to follow-up in all 56 teams, across all types of businesses engaged in product and process innovation” .

Manage Time

The success of managers often relies on productivity and time management. The Eisenhower Box is a well-known method to distribute tasks according to their priority . By dividing jobs by their need for urgency and importance, a manager can facilitate their workflow, which, in turn, decreases time wastage by a large margin. When applied, managers spend more time making correct decisions and working on their personnel, facilitating about 30% “less managerial time input on day-to-day coaching and disciplining” . Additionally, managers can use online courses, workshops, and seminars to update their knowledge. For example, a study of the manufacturing sector revealed that managers who undertook quarterly training that involved the company’s rapid changes increased their team’s productivity by 15% each year .

Develop Self-Awareness

Developing self-awareness is the first step in improving management skills since it has to be the foundation for other skills like emotional intelligence and decision-making. An effective approach to achieving such self-awareness can be implementing regular self-reflection mechanisms. That is, for instance, a manager can spend one hour several times a week thinking about the decisions made and reflecting on the choice and impacts. Moreover, constructing a weekly journal may help in this analysis describing specific decisions made and reasons for them, reflection on whether the decision was successful, and the actual outcome.

Use 360-Degree Feedback

Another effective way to develop self-awareness is to apply a 360-degree feedback mechanism. The technique involves the collection of performance feedback from the supervisor, peers, and subordinates of a manager . A documented effect of such approach is that the use of 360-degree feedback increases team performance and dynamics and those managers’ performance improves by about ten to fifteen percent . The idea to explain the effect of the mechanism is that 360-degree feedback allows the manager to understand how his\her behavior is seen by other people and evaluate performance and behavior against the perception.

Engage in Professional Coaching

Another way to become aware of leadership and other skills of a manager is a job with the coach. Coaching is helpful in that it is a personalized way to find out the strengths and the weaknesses of a certain person in terms of management. Moreover, the specific aims are set and the ways to reach them are constructed . A survey indicates that over 80% of the managers who received coaching report significant increases in confidence and efficiency in relationships with the direct reports and peers .

Implement Mindfulness Techniques

Being engaged in mindfulness services can be beneficial for improving self-awareness. The idea is that such techniques as meditation and mindful listening can help to stay at the moment and become more attentive. This, in turn, will help to understand personal thoughts better and evaluate personal feelings and emotions, which, in turn, affect the leadership and decision-making styles. Evaluating the outcomes is not so frequent and vivid, but the best guess is that managers who engage in mindfulness techniques can report about 20% better job in dealing with stressful leadership interactions.

Establish Trust

Trust is key for mangers who want to be effective team leaders. Conversely, trust in a team makes it possible to improve communication, cooperation and productivity. An example of a direct method to establish trust is to be integral and consistent. This implies acting in correspondence to what is preached and expected and that decisions are made transparently. For instance, a manager can make sure that all the department employees are equally informed of any department changes. This way it demonstrates openness and fairness.

Communicate openly and frequently

Open and frequent communication is another strategy that is very effective in building trust. The manager should make sure to communicate with the team members not only when good news is delivered, but also when bad news. Formally this can be done through regular team meetings where the information is provided and feedback is encouraged. Statistics says that in teams with serious and clear communication protocols the level of trust and cooperation is 30% higher.

Show empathy and support

Empathy means the ability to experience the feelings of others. Showing empathy in the workplace implies being able and willing to understand the challenges of the employees on the personal level and responding to them appropriately . The manager should take the time to schedule one-on-one meetings with the employees and discuss their goals and concerns. Research shows that managers who show empathy gain from the office environment up to 40% increase in job satisfaction and employee loyalty.

Delegate

Strategy that not only makes the team members feel empowered, but also shows trust towards them. The manager must delegate meaningful, interesting and useful tasks and trust the team members to accomplish them.

Recognize and reward

Lastly, recognition and rewards are very important tools to show appreciation. Public recognition and appropriated reward can make employees trust their leaders. Well developed recognition practices have been shown to increase morale and trust of the employees by 60% or more.

Become a Better Communicator

Effective management is impossible without effective communication. Solid management work allows the manager to motivate their team, resolve conflicts, and reap success with their organization. Active listening is one valuable approach. It consists of one party concentrating, understanding, responding, and remembering what the other is saying in their conversation . A manager can do this by repeating the words of their counterpart, thus paraphrasing their statements. Such an approach would eliminate misunderstandings and ensure that everybody is on the same page in the team.

Get to the Point

Clear and concise messaging to make sure that employees stay on the right track is important. The manager should deliver their commands and other information in no more words than necessary. A useful implementation is to always make sure they have prepared what they wish to say in advance of important conversations or emails, with their key points noted and their words free of jargon . Such an approach can reduce project delays by 20% by making sure that everybody knows their orders and role immediately . Learn to lean into other means of communication.

Many Kinds of People Deserve Many Kinds of Attention

The modern workplace is diverse, and its reliance on a single channel of communication means they are not using the whole set of their available tools. Besides verbal communication, the manager can use other means, like email, meetings, instant messaging, and occasionally even social media. Adapting to differing communication styles is an important method of making the message stick better, no pun intended .

Provide feedback.

Feedback is an important tool to help your team members not stagnate but grow. By providing regular monthly feedback sessions, where the manager lists employee achievements and areas for improvement in the form of advice, a supportive manager will help their employees grow with their business . A workplace with a strong feedback culture experiences 15% less turnover compared to one without one . Increase your emotional intelligence .

What you say is important, but what you try to communicate is also dependent on how you say it is an important rule. Therefore, managers with a high emotional intelligence score can better understand and manage theirs and others emotions . Such people focus on the emotional context of their conversations, learning to read others emotions and behaviors and adjust their approach and message to their current state. A manager with better understanding succeeding in developing their EI by 40% will be much more successful in their work.

Set Aside Time for Reflection

One of the most important aspects of developing managerial skills is the time that is decided to spend on consideration of all the actions and decisions made in past periods. Such a practice will help the manager understand the strengths and weaknesses of behavior and personal qualities. One can try scheduling these reflection sessions by blocking out time on specific days, for example, half an hour on Friday after work before going home. It is also useful to keep a written reflective record, which will be useful in determining personal limitations and ways to overcome them.

Creating a Structured Process for Reflection

I should concentrate on developing a clear structure for the reflection to increase its effectiveness. A simple structure is formulated as answers to three questions . One has to answer the question of what has happened, analyze the impact of the action, and try to think about what needs to be mapped out the shortest path . Research shows that using a reflection matrix in one of the call centers helped improve decision-making efficiency by 25%.

Use of reflection journals

An effective technique is using reflection journals. It is necessary to outline the main points of the work, build a daily reflection on the work and events of the day, analyze the results and draw conclusions. Most studies have shown that regular journaling can improve management outcomes, critical thinking and emotional intelligence. The method requires daily 15-minute writing.

Integration of the feedback

Another option for improving reflection is integrating the feedback from others. Possible options for integrating feedback include gathering feedback on points discussed during the manager’s personal reflection sessions . A number of studies confirm the effectiveness of these methods of using reflection in practice. An example is taking reflection sessions in one day for 15 minutes. At the end of the week, the team leader asks for feedback from their department manager, team leader, and subordinates. Organisations with strong reflection and feedback cultures demonstrate higher rates of managerial effectiveness and team pulse. One can also invite a mentor or coach to reflection practice, enhancing learning speed and quality in the process of accumulating practical experience.

Complete Management Training

Structured management training programs constitute a fundamental milestone for the self-improving manager. Such a program offers a systematic way of learning the principles of management. Furthermore, the trainee has an opportunity to practice the newly acquired skills in an improved context and receive valuable feedback. The best training program should always commence with the assessment of the trainee’s managerial skill in order to tailor the curriculum to the needs of a particular manager.

Interactive Workshops

Interactive workshops are the focal component of many existing management training programs. Here, managers can practice newly learned skills in a controlled and friendly atmosphere. As such, the participants may engage in the so-called role-playing. This experiment may help any manager develop skills in conflict resolution, as it will compel such an official to discuss uneasy matters and receive feedback on the process. Data shows that conflict management acquired in an interactive form is around 30% more efficient.

Case Studies and Practical Problems

Case studies are commonly used to illuminate the practical elements of the learned theory. As such, managers learn to appreciate the complexity of the managerial context, in addition to acquiring vital skills to deal with such complexity. The presence of cases related to the managers’ industry may increase the efficiency of the process. Case studies in management increase decision-making accuracy in 20%.

E-Learning Modules

E-Learning has gained a significant place in management training due to the increased availability and lower cost. E-learning is often tailored to be self-paced, meaning that the manager can undergo training without any damage to his employment or other matters. A usual e-learning course consists of video instruction, quizzes for learning assessment, and interactive simulations. The productivity of managers who use e-learning may increase up to 25%.

Continuous Learning

After-training is essential, as the aim of learning is ultimately the acquisition of skills that one will continue using. Managers may benefit from follow-up sessions, advanced training, and the access to the learning management system. Persistent learners are capable of evolving in response to new business challenges and acquire better long-term career prospects.

Table of Contents

Fast AI Transcription

Transcription conversation to text & and get real-time insights