Book free demo

3 Effective Templates for Handling Surprise Speaking Requests

3 Effective Templates for Handling Surprise Speaking Requests

Why are some people not nervous when speaking in meetings? Because they have templates in their hearts and structures in their minds, they just speak.
Give you 3 universal speech templates. Even if you are suddenly called upon by the leader to speak, you can still open your mouth to speak. This completely solves the workplace dilemma of brain short-circuiting and being tongue-tied when speaking in meetings. You will no longer be afraid of speaking in meetings for the rest of your life!

Your AI-powered meeting assistant — Huddles

Smarter agenda , valuable conclusions

2W1H three-section universal structure

The first paragraph (what) is: stating facts, goals, current situation, and opinions;
The second paragraph (why), why: analyze the background and reasons;
The third paragraph (how), what to do: specific solutions.
The 2W1H three-stage structure can be used in any scenario at work. It is recommended that you imprint this template in your mind. It is no exaggeration to say that if you can learn and use this template, it will be enough for you to cope with all scenarios. Workplace speaking.
For example, at a meeting, when the leader is giving a speech, he suddenly calls on you and asks you to say a few words. What should you say? You can apply this template directly:
(1) What is
Continuing from the leader’s speech points or meeting theme, for example, if the leader is talking about tapping potential and increasing efficiency, then say this:
I believe that the key points to tap potential and increase efficiency are firstly to increase revenue and secondly to reduce expenditure… Summarize or restate the meeting theme or key points of the leader’s speech.
(2) Why
Explain the meaning and role of the meeting theme or the leader’s speech. For example, you can say this:
For our company, tapping potential and increasing efficiency has: first, it has… effect; second, it has… effect; third, it has… effect.
(3) What to do
Describe specific methods, strategies, and action plans on how to do it. For example, you can say:
Combined with my own job responsibilities, in terms of tapping potential and increasing efficiency, I am prepared to: firstly… secondly… thirdly….

Frank opening + brief retelling + free discussion of ideas + firm statement

The first step is to start honestly
When the leader or host asks you to speak, you can’t just refuse, but you can honestly say that you are rushing to the top, so that even if there are some deviations, it will be easier to be forgiven.
For example, you can say this: Thank you leader for giving me this opportunity. I originally came to the meeting today with the purpose of learning, but I was suddenly asked to say a few words, especially in front of so many experts, leaders, and seniors. I was really a little nervous about this… Use such humble words as an opening and foreshadowing.
The second step is to briefly review
It is never wrong to recount the topic and importance of the meeting and what impact and significance this meeting and topic will have on the company’s long-term or short-term work.
Then repeat the key words and key points of the leader’s speech, recognize the necessity, timeliness, and guidance of the leader’s requirements, and express a position and attitude consistent with the leader.
These routine words are all to buy yourself time to prepare for talking about your ideas next.
Step 3: Talk about your ideas
Combined with your own work responsibilities, talk about your understanding and thoughts on the meeting theme and leadership speech.
It is best to talk from the perspective of yourself or your own department, talk about the measures to implement the spirit of the meeting, and talk about how to implement the leadership instructions. The more specific the better.
Try not to talk too big. For example, if you are a department manager or an ordinary employee, you can talk from the perspective of the company’s overall situation. Although you have a high position, you may make mistakes if you talk too much. It is a bonus to have good talks. Failure to negotiate is a recipe for death. Therefore, be cautious and it is safest to make a smaller incision when speaking.
The fourth step is to take a firm stand
He expressed that he would follow the spirit of the meeting and the leadership requirements, implement it to the letter, work together to complete the task quickly and well, etc.

Connect with previous posts + elicit ideas + demonstrate ideas + summarize and emphasize

The first step is to link to home page
Since you are called on temporarily, someone has usually spoken or spoken before you.
At this time, it is best to show courtesy first, repeat and affirm the leader’s speech, and the speeches of colleagues.
For example, I just listened to the important speech of the leader and the opinions of several colleagues in front of me. I was deeply touched and gained a lot.
You can briefly summarize and repeat the key points of the leader’s speech and colleagues’ speeches.
While retelling, think about what you are going to say next and how to say it.
The second step is to elicit opinions
After a simple connection, the next step is to express your point of view. First put forward your point of view in a summary sentence.
For example, the key to doing a good job in xxx is xxx; I think the core of this problem is xxx.
The third step is to demonstrate the point of view
In the second step, after clarifying the argument, the next step is to explain why you say so.
There are two types of arguments, the first is to present facts, and the second is to make sense.
How to present the facts?
Facts exist objectively, and commonly used are stories, cases, experiences and data.
How to be reasonable?
Reasoning generally refers to using laws and regulations, policy regulations, superior leaders’ speeches, famous sayings, proverbs, formulas and axioms, etc., to enhance persuasiveness.
The fourth step is to summarize and emphasize
At the end of your speech, it is best to emphasize the main point of your speech again and echo it from beginning to end to make it impressive.
Impromptu speaking is a high-frequency event in the workplace and may occur in offices, elevators, restrooms, corridors, parking lots, conference rooms, chat rooms, restaurants, coffee shops, on business trips, and any other scenario you can imagine.


This seemingly informal event is actually shaping your professional image bit by bit, exerting your workplace influence, and even determining your promotion, salary, and career future.
In the workplace, master and apply these thinking and expression frameworks. Whether it is a work report or a speech at a meeting, you must have a template in your mind and a structure in your mind. You can be clear and logical in workplace communication in any scenario and become a competent person!

Table of Contents

Fast AI Transcription

Transcription conversation to text & and get real-time insights