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How Do I Remove Read AI Meeting Notes?

How Do I Remove Read AI Meeting Notes?

Read.ai, despite its benefits, has faced numerous user complaints and is notorious for being difficult to remove. Today, we’re delving into the details of removing this unwanted guest from your Zoom calls or from your Teams app. Whether it has been disrupting your solo virtual gatherings or crashing every online meetup, it’s time to take back control of your meeting space.

And rest assured, we’re not just showing you how to eliminate Read.ai without offering an alternative. We’ll be introducing you to Huddles.app, an AI-powered meeting note-taking tool that doesn’t intrude on your any of your team spaces.

How to remove Read AI

Depending on whether you want to remove Read.ai from a single meeting or permanently prevent Read.ai from joining any future meetings, you can choose from the following two sets of instructions. If you just want to remove it from your current meeting, follow these steps:

Remove Read AI from a single Zoom meeting

  • Step 1: Identify Read.ai in your participant list
    If you’ve used Read.ai before, you likely know how it works. It joins meetings as a participant and listens in. So, to remove it from your meeting, the first step is to locate Read.ai in your participant list. Unless your participant page is a few pages long, Read.ai should be easy to spot.
  • Step 2: Remove Read.ai
    Hover over ReadAI’s name, and you’ll see some options appear. Click on “remove,” and ReadAI will be ousted. It’s a simple and effective process, getting you back to business swiftly.
  • Step 3: Lock the Door
    There’s a chance that another participant might have enabled Read.ai auto-invite, leading to a potential reentry after you’ve removed it. To prevent any such reentries, consider locking the meeting once all your expected participants have arrived.

Remove Read AI from all future Zoom meetings

  • Step 1: Access Zoom admin controls
    Only Zoom admins have the authority to permanently remove Read.ai. If you’re the admin, you’re in luck; if not, you may need to request your Zoom admin to do this. The first step is to access the Zoom admin portal.
  • Step 2: Adjust settings
    Within the portal, navigate to the App Marketplace settings. Locate ReadAI under “Installed Apps.” Uninstall the app with a click and a confirmation, erasing ReadAI’s presence. No more unexpected appearances.
  • Step 3: Review permissions
    While you’re at it, why not take a moment to review other apps and permissions? This is your digital housekeeping moment—keeping your Zoom space tidy, not just free from ReadAI but from other unwanted apps as well.

Remove Read AI from Teams

If you’re trying to remove Read AI from Teams, it’s a bit more complicated. Many users have mentioned struggles in completely removing all traces Read AI from their Teams workspace, so be mentally prepared – it might be quite the struggle. But first, give these steps a shot:

  • Step 1: Block Read.ai entirely:
    First, go to your Teams Admin Center and block Read.ai. I would recommend after blocking the app from within the Teams Admin Center that you also go to Security>Policies and Rules>Threat Policies> Tenant and Allow/Block list, then click on the URLs section and block Read.ai there as well: be sure to block both by wild card (*.read.ai) in addition to blocking the link www.read.ai.
  • Step 2: Delete trial account linking to Teams:
    Once you’ve done those things and Read.ai is still popping up for some folks; it means they were unfortunate enough to have somehow been signed up for a trial with Read.ai, and the trial account is somehow linking to Teams.
    To delete this trial account, go tohttps://app.read.ai/analytics/settings/user/calendar on the users workstation in question it continues to pop up for when joining meetings, despite being blocked as indicated above. From this page, delete the trial account with Read.ai, and voila! You should have deleted Read.ai for good.

Drawbacks of Read AI (What users say)

The big problem folks are having with Read.ai boils down to privacy and intrusion. Basically, this app tends to barge into meetings and spaces where it doesn’t belong, risking the exposure of sensitive info by broadcasting private meeting details.

One user reported that Read.ai was able to broadcast meeting minutes for meetings that they were invited to but didn’t join, or even private meetings between 2 people even though they weren’t one of those people. Imagine having your private meeting minutes out there for all to see! Not cool, right?

It’s like this app has a mind of its own! Leaders in organizations have been scratching their heads as Read.ai randomly shows up in their systems, with employees swearing they never signed up for it. And get this, even when you try to kick it out, it’s like that unwanted guest who just won’t leave the party – still crashing meetings even after you’ve disabled it!

I don’t know about you, but from a user’s standpoint, while I think functionality is great and all, if an app can’t stick to its lane and starts “spreading like a virus,” as some users put it, well, that’s a hard pass for me. Trust is key, and if an app can’t respect boundaries, then it’s a no-go zone for sure.

Comparison with Huddles

Huddles is a meeting note-taking tool powered by AI that operates differently from Read.ai. To begin with, it doesn’t participate in your meetings at all, so there’s no chance of Huddles crashing your meetings unexpectedly.

Here’s how Huddles functions: you need to keep their webpage open and allow it to record your voice for transcription. You conduct your meetings on your video conferencing platform, like Zoom, as usual, and simply open another window alongside it for taking meeting notes. Once you activate transcription, Huddles automatically records everything for you, including key points, so you can focus on the meeting.

What’s reassuring about Huddles is that you have to manually start transcription for each meeting, ensuring it doesn’t record sensitive information without your consent. Also, having it in a separate window provides additional peace of mind, since you know that it’s not tapping into any of your calls.

Privacy and Security

As we’ve mentioned above, since Huddles functions in a window separate from your calls, and you have to manually allow transcription every single time, there is no chance Huddles can intrude into any of your calls like Read.ai does.

On top of that, we’ve also taken great steps to ensure that your data is protected. We store customer data on Amazon Web Services (AWS), and routinely create backups to avoid any data loss. Each Huddles user is granted access only to the data relevant to them.

For businesses, we are able to sign privacy agreements to guarantee the confidentiality of your information. These agreements typically include Non-Disclosure Agreements (NDAs) or Data Processing Agreements (DPAs) to ensure the protection of sensitive data.

Accuracy and Features

As we write this post, Huddles uses the latest cutting-edge transcription and AI models, including the newest ChatGPT 4.0. You can be confident that Huddles’ transcription is highly accurate, matching or even surpassing other note-taking tools available.

If you haven’t tried an AI note-taking tool before, you’re in for a pleasant surprise. Voice transcription has become remarkably accurate over the years due to technological advancements. These tools can capture details verbatim, often better than the human ear, and they’re skilled at recognizing accents and specialized language.

Other than transcription and summary which are basic features that most AI meeting assistants offer, Read.ai and Huddles.app offer very different features.

Read.ai’s features are focused on meeting metrics and analytics. Metrics monitored include filler words (“um,” “uh,” “like,” “you know,” “so,” “actually” etc.), average talking speed, talking time per person and so on. They also offer a video feature where you get to see in video form the most important moments based on engagement, offering an easy method to revisit key parts of the conversation.

On the other hand, Huddles’ features are focused on team collaboration. They allow teams to build agendas collaboratively and co-edit meeting notes while the meeting is happening. Meeting notes are also sorted into meeting notebooks for easy management, which is a feature that Read.ai does not offer. Plus, Huddles’ real-time summary feature is an extremely unique feature that sets it apart from most of its competitors on the market.

What features are important to you differs from team to team, but for me, considering that meetings should highlight teamwork over solo efforts, and considering the unique real-time summary feature, I’d say Huddles takes the cake.

Usability and Compatibility

As we mentioned above, Read.ai and Huddles.app work very differently, providing completely different user experience.

To use Read.ai, you simply integrate it with your video conferencing app. You essentially invite Read.ai to join your conference call as a participant, and after the meeting, you can access your meeting summary on Read.ai’s website. It’s incredibly easy to use and is compatible with Zoom, Google, Microsoft, and Slack. Based on this, I would give Read.ai a very high score for usability and compatibility.

On the other hand, Huddles.app functions in a completely different manner. As mentioned earlier, Huddles provides a real-time summary feature that extracts insights during your meeting. This means you need to be on Huddle’s interface during your video calls in order to view insights as the meeting progresses.

While Huddles currently doesn’t support in-app integration, it works with any platform you’re using, including offline meetings, as long as you allow Huddles to capture audio. In this regard, Huddles is a bit more complex to use than Read.ai, but it offers great functionality in return for the complexity. Overall, in terms of compatibility, Read.ai has a slight advantage over Huddles.app, but this is an area that we are currently working on.

Cost

Like most AI meeting tools on the market, both Read.ai and Huddles.app operate on a subscription pricing model. Pricing can shift now and then, and we’re only comparing based on the latest info as we’re writing this post. It’s best to refer to the pricing pages of these apps directly for the most up-to-date prices.

Right now, both apps offer a free tier with no credit card required. In the free tier, Read.ai offers 5 meeting reports per month, while Huddles offers 60 mins of real-time AI Summary (up to 15 mins per meeting).

Depending on how lengthy your meetings go, they can be pretty similar, but since real-time summaries are pricier, I’d say Huddles packs more punch in this tier. In the upgraded tiers, Huddles also comes in as the more budget-friendly option and dishes out more minutes.

Anyway, if your team is on the fence about which one to pick and not quite ready to commit, you can try out the apps first in the free tier. Both the free versions give you a good peek into how everything operates, since you’re only dealing with a few limits.

Conclusion

In this article, we showed you how to get rid of Read.ai, the often disliked and unwelcome guest in Zoom calls and Teams workspaces. Depending on which app you want to remove it from and how thoroughly you want it gone, you can follow the provided instructions. Now that you’re without an AI meeting note-taking tool, we want to introduce you to Huddles.app, our own AI meeting note taker that prioritizes privacy and security, ensuring you have full control and permissions without any risks. It also comes with a range of unique features incorporating the latest technology, all at a competitive price. Give Huddles a try for free today!

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Get Live AI Meeting Notes with Huddles

With just one click to activate AI notetaking, Huddles automatically generates live AI notes based on your transcript, just like a personal assistant. 

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Automate your meeting notes with Huddles

Huddles transcribes, summarizes and takes notes for you so you can focus on discussions and team collaboration.