Book free demo

How to make team meetings fun and interesting

How to make team meetings fun and interesting

To make meetings fun, integrate ice-breakers, theme days, interactive tools like Miro, outdoor settings, and multimedia presentations. Incorporate quizzes, team activities, and personal sharing sessions to enhance engagement and creativity.

Injecting Fun into Regular Meetings

Ways to Make Regular Meetings Fun

Holding lively team meetings can be a rewarding experience, and turning them into engaging events can do wonders for teambuilding and productivity. When meetings are fun, and the members enjoy them, they are more likely to engage, remember, and contribute, which ultimately enhances new friendships and productivity.

Kick-off with an Activity

Start your team meetings with energizers. It might be a quick and simple trivia quiz or fun facts about your industry, where everyone can learn some interesting things. Another way is to show a funny or inspiring video clip, making everyone laugh or reflect. According to Google, starting with something to energize the audience can lead to a 20% more engaging meeting.

Have Interactive Agendas

Create interactive agendas that allow members to add their topics or questions in advance. You can create real-time collaboration documents using Google Docs or Microsoft Teams. In this form, an agenda is more accurate and is made democratically, so that all members are deeply involved.

Facilitator

Let everyone be a facilitator for some time: this increases the variety and adds a sense of ownership to the meeting. This also allows every member to learn how to run something and feel the importance of participation. According to Salesforce, this approach can increase team leadership skills by 30% over six months.

Gamify

Introduce some gamification into the course of the meeting. It might be a points system, a list of leaders, or a small award to someone who suggested a great idea. For example, during brainstorming sessions, ask everyone to see who offers the best pitch or the most innovative idea. American Management Association has proven that this approach can increase creativity and participation by up to 50%.

Tools

There are many visual and interactive tools for holding your meeting more easily and more engagingly. Try using Miro to visualize your brainstorming sessions or use Poll Everywhere to engage everyone and vote.

Themed Meetings

Host a themed meeting once in a while. For example, you might ask everyone to come wearing 1980s clothes or offer a prize for the office with the best space-themed decorations. According to a Zippia survey, 70% of employees found such events to be more enjoyable and more relaxing.

Celebrate Milestones

Celebrate both personal and professional achievements, whether it is a one-year anniversary for someone who has learned to write or a journey to a marathon. According to Deloitte’s insights, recognition is one of the top drivers of employee satisfaction and can reduce turnover by up to 31%.

Feedback Loop

End your meeting with a quick anonymous survey to gather feedback on what was good and what could be improved. You can set up a simple survey using SurveyMonkey or Google Forms. Combine all the suggestions you get to make a perfect meeting design next time.

As we can see, regular meetings become lively and fun when we pay more attention to the moderation techniques and introduce some forms of gamification. The meeting where everyone enjoys their time and participation results in a productive and memorable experience that everyone will be looking forward to.

Activities That Break the Ice

Icebreaker activities are great tools for starting the “warm-up” phase of any team-building meeting, whether online or in-person. With icebreakers, it is possible to radically transform the energy of the gathering and create an atmosphere of openness and collaboration. This paper will provide a selection of these activities, which can be used to form meaningful connections between team members.

Two Truths and a Lie Game

This classic game begins with everyone being asked to present three statements about themselves: two truths and one falsehood . The other members must guess which one is the lie. The game is a great way to familiarize the team in a light-hearted way that does not stray far from professional standards. One of the benefits is the inevitable revelation of some personal and surprising facts about the participants.

Speed Networking

This is an adaptation of the well-known speed dating concept . All team members are split into pairs, and every 2 minutes, they must switch their partners. It is also advisable to suggest a set of conversation topics for each round. This icebreaker is a great way to make many different connections in a short time, which can be very valuable in a large company or a group of new employees.

Job Swap Stories

In this activity, all members are asked to explain the weirdest or funniest job that they have experienced in their lives . The answers are given in a one or two-minute window, and the other members can ask questions. It can be useful to provide a few examples about the job title of the occupation. This activity not only introduces some very interesting and curious questions but also can help “break the ice” and show the vast diversity of skills and experiences that are present in the team.

Photo Sharing

Participants are asked to share a photo that has a very personal story to them, which should be related by the team leader . The photo can be of their family, pet, or another thing or person that is precious to them. It can be used as a more subtle icebreaker and establishing a more personal connection between the team members.

The Marshmallow Challenge

In teams of 4 to 5 people, the participants must build a spaghetti structure that can support a marshmallow on top . Teams are provided with the necessary materials: 20 sticks of spaghetti, one yard of tape, one yard of string, and a marshmallow. This activity is not only fun but also provides a test of teamwork and resourcefulness of each team.

Transitioning from Tedious to Interactive

Converting standard meetings into interactive sessions can significantly enhance the productivity and engagement of your team . This should involve making every meeting attendee an active participant, removal or at least minimization of monologues.

Implement Real-Time Polling

Firstly, you should use real-time polling tools in your meetings, such as Slido or Kahoot to get instant decisions or feedback. Not only can it be used to decide which issues to discuss more in-depth, but you can also use the polling feature to get any other results you might need. The main advantage of this feature is that you can “to capture the pulse of the room” .

Breakout Group

Secondly, splitting the group into smaller meeting participants, randomly or by departments, can make a meeting more active. If you assign each group a specific issue to discuss them for 10 to 15 minutes, then the group should read the results or their solution at the main meeting table. This method is apparently more effective than asking everyone around the table to participate in a group discussion as a silent member with no opportunity to talk. When implemented, the breakout group should involve several issues to discuss.

Interactive Presentations

Thirdly, instantly liven up your presentation, removing another monotonous slide deck. Ask the members to answer frequent questions and use tools like Prezi, Google Slides, and PowerPoint, among others. These tools allow embedding quizzes, videos, or more interactive components calling for the viewer’s reaction . This will not only ensure that the information is not lost, but it will also make the presentation more interesting to read.

Role-Playing

Lastly, with the help of “role-playing, you can create interactive versions of experience familiar scenarios as a team” . Ask the roles to be filled in by the real positions in the company or by the positions that could potentially have anyway. The very common practice of this method for MOs is to organize outdoor appointments. This activity facilitates the team’s relationships between client servants.

Cultivating Creativity and Connection in Meetings

Establishing an environment in which meetings provoke creativity and a feeling of connection among members can revolutionize some activities in an organization. Indeed, such meetings are functional not only due to their original purpose but also inspire new ideas and job satisfaction. The strategies that can be appreciated in this context are provided below.

Establish a Creative Context

Begin a meeting with a quick warm-up that promotes creativity. For instance, launch a 5-minute activity drawing with a shared digital whiteboard that might represent the project. Such practice is widely used in businesses like Pixar and Google that start their presentation with exploring the required topic by drawing. This strategy not only ensures that all members are engaged in performance but also promotes creativity from the very beginning.

No Judgment Zone

Do not allow commenting during the formulation stage. Instead, ensure that each employee can provide as many weird and wild ideas as they can. Such an environment provided by Adobe systems can promote the ability of the company to use 50% more creative ideas during the decision-making process. Lead a reflection stage to ensure that every member considered and developed the ideas of somebody else for the benefit of generating new extraordinary ideas.

Train to Tell the Story

Encourage members to include at least one element of storytelling into their presentation. For instance, they can describe in fiction an average day of the most suitable customer to showcase the peculiarities of the product that the company wants to develop. It is advisable to promote the use of initial steps of the storytelling process, including setting, conflict, and resolution, to facilitate the procedure.

Technological Devices to Facilitate Visualization

For instance, encourage the use of mood boarding or mind mapping with a mobile app Mural or employ augmented reality or virtual reality for a more integrated presentation experience. In such a way, the very initial steps of decision-making and preparation for work can also be enjoyable, creative, and emotionally attached, which is especially beneficial for creative activities.

Show and Tell Sessions

Employ regular ‘show and tell’ meetings where members can share an inspirational and creative book they have recently read, their new music band, or other things in which they are interested outside work. In such a way, they can also unconsciously share new ideas that have worked in other businesses and can be implemented in their own. Provide a schedule that allows members to get prepared for the event.

In conclusion, meetings can be fun due to the activated creativity instincts. With the help of the above-discussed simple tools and practices, there is an opportunity to ensure that the event becomes both informative and inspirational for all members both subjectively and emotionally.

Themed Gatherings and Talent Shows

One of the most effective ways to beat the boredom of meetings and instigate interest is incorporating themed gatherings and talent shows into schedules. Not only do these add the aspect of enjoyment to the same routine, but they also provide a space where the members of the team can show off their unique talents and have fun. Organizing themed monthly meetings and quarterly talent shows are some of the methods of doing so.

Monthly Themed Meetings

Choose a theme for a meeting each month. For instance, one might consider having a Retro day, a Future Forward day, or a Superhero day, where all the members of the team are invited to dress according to the theme. In either the physical or the virtual workspaces, encourage the team members to decorate their own spaces along the theme. This will add a spark of creativity and give everyone something to look forward to. As per Eventbrite, themed corporate events saw a 30% increase in the attendance and participation rate of employees .

Talent Showcases

Organize talent shows every Quarter. Allow the members of the team to present their non-professional skill set and hobbies, be it singing, painting, or comedies. Not only is this highly entertaining, but it is a great way to identify hidden talents among your teams. Companies like Zappos or Google have successfully used talent shows to boost team spirit.

Theme Related Activities

Organize at least one interactive activity related to the theme each session. For instance, for a ‘Future Forward’ session, have a discussion on the upcoming technology that is most likely to shape your industry. This can make the theme both fun and informative, and at the same time, makes it relevant to the business.

Virtual Reality

For remote teams or to add a different dimension to the fun, try having virtual reality experiences every alternate session. Where possible, make use of virtual reality. For instance, go for a virtual reality museum tour for the ‘Art and Culture’ session, or at the ‘Nature lovers’ session, have a short exploration of a virtual forest. Virtual Reality can serve as a great memory and make the theme even more interesting.

Thus, themed gatherings and talent shows, apart from being a great way for enjoyment, also create a culture of fun within offices. It instigate creativity among the team members and foster team spirit, and most importantly, ensures that the employees feel connected to their colleagues as well as the company.

Table of Contents

Fast AI Transcription

Transcription conversation to text & and get real-time insights