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How to plan fun team meetings

How to plan fun team meetings

Boost team meeting engagement by using interactive tools, rotating leadership, and incorporating themes, which can enhance participation and morale significantly.

Building Interpersonal Relationships Through Interaction

The most productive teams are often those which have the tightest relationships, as they have no issue communicating. This fact is also supported by various studies, for example, according to a study conducted by Gallup, close work friendships boost employee satisfaction by 50%, and people with a best friend at work are seven times more likely to fully engage in their work . Thus, fostering those relationships can be beneficial to productivity with an approximate 12% boost expected . For that reason, I suggest starting with monthly team-building activities designed to cater to various interests; one can include physical activities like group hikes and mental or creative challenges like escape rooms or art workshops . It gives people something other than their shared tasks at work to bond over.

Innovative Icebreakers and Games

Not everyone in the team may know each other as well and icebreakers are their opportunity to open communications. According to research by the University of Florida, teams who start their meetings with an icebreaker are 17% more productive in that meeting . Icebreakers need not be boring and awkward; one can choose fun and innovative games like “Two Truths and a Lie” for example. “Job Swap”, which is a game in which one has to try and explain to their team what a day in the “job” of some other team member looks like, is also a good alternative to the boring “getting to know each other” icebreakers.

Utilizing Technology to Enhance Participation

Meetings do not have to be boring and it substantially contributes to both fun and educational atmosphere if one finds a way to make them more interactive. For example, a system like Kahoot can turn a normal Q & A session into a fun quiz. If you consider whether to use similar platforms, take into account that participation rates can increase by up to or over 70% .

Creative Meeting Themes

Themed meetings can become the highlight of peoples’ days if not weeks and an average participation increase of 30% can be observed . Just make sure that each theme has at least a few activities associated with it. For example, if the theme of the meeting is “Superhero day”, prepare a few rounds of superhero trivia. Being able to find the smallest computer that can run minecraft is a great explanation of one’s creative abilities, for example.

Outdoor Meetings for Fresh Perspectives

A change in scenery often works wonders as well; according to one study, outdoor meetings, even if held in a nearby park or a nearby outdoor café, have a 20% increase in effectiveness . For that reason, one may consider holding meetings outdoors, perhaps even in conjunction with some sort of light activity like “walk and talk”.

Effective Follow-Ups

Lastly, no matter how great a meeting goes, it is pointless if no actions are taken afterwards. One ought to ensure that everyone remembers what they are meant to be doing by summing up the responsibilities and the deadlines at the end of the meeting before sending a follow-up email . Tasks are 25% more likely to be completed if those actions are performed.

Lightening the mood with humor

The incorporation of jokes in team meetings may become a powerful mechanism to alleviate stress levels and foster bonding among teammates. A study conducted by Bell Leadership Institute reveals that leaders who incorporate jokes are 27% more motivating and admired by others when compared to those using a serious approach. As a start, share a short and humorous personal story or joke connected to the topic. It will not only set a friendly and relaxed keynote but also make you appear more human and less intimidating before the team.

Humorous icebreakers

Starting a meeting with a “humorous icebreaker” may be an effective solution to generate a friendly atmosphere. For example, you can ask other team members to tell you about the most embarrassing thing that happened to them in their workplace and then emphasize the humor of the situation together with others. This may help the group members to see each other as humans and show more empathy and unity.

Comedic relief breaks

To incorporate the mechanism of a “comedy break” into long meetings, you can ask the team members to watch a short funny video or read a comic strip together. Finally, use some jokes to make the presentation more vivid and fun for them. It may help boost productivity and focus – according to the Norwegians, people work better and faster by 30% when smiling; laughter helps to relax and clear your mind from overcrowded information.

Funny awards

Another idea to incorporate humor in meetings is to finish it with a few “funny awards”. For example, one can call the “Best background”, if the meeting was conducted online, or give others awards for the “most exotic snack” or the “most unexpected drink during the week”. The reasonable restriction, in this case, is not to do in a potentially sensitive or insulting way or offend those who may not enjoy such jokes.

Diving into Actively Engaging Activities

Actively engaging activities are critical to keeping the energy level and level of involvement in team meetings high. Research conducted by the American Psychological Association shows that interactive meetings contribute to increasing retention by up to 50%. They should start from some movement or physical activity, even if it is minimal. Members can be asked to stand up to stretch, or to have a dance-off to win Sharon’s favorite song. Such activity will break the reading routine and allow the brain to recharge.

Group Problem Solving Tasks

They offer some problem-solving activities that should be relevant to real problems at work. For example, students are asked to design a new feature for a smartwatch or find a solution to a problematic customer. Teams that solve problems together are 20% more successful .

Role-Playing Activities

Role-playing is a fun and useful way to try something new and familiarize. A scenario can be created where team members will have to play their own role in the meeting or another department in the company. Role-playing can improve interpersonal communication by up to 25%.

Interactive Questions

Participants are asked to help with the prompt and make a decision during the meeting. Using the Poll Everywhere tool, questions can be put to a live poll that all team members can see. The number of polled members increased by 23% with participants expressing appreciation for the ability to see results in real time.

Hosting Quizzes and Interactive Games


  • Not only are quizzes and interactive games fun and interesting, but they can also present effective team cohesion exercises and ways of ensuring that members of the team remember relevant information. Research published by the National Training Laboratories showed that learning activities that participants are immediately involved in have their retention rates increase by 75%.

  • Therefore, starting team meetings with a quick quiz on a topic relative to the meeting’s agenda or general industry facts can spike interest and stimulate the attendees.

Running a Quiz

  • This quiz will have a mix of multiple-choice, true/false, and short answer questions. The questions will focus on topics that vary from general knowledge to team experiences.

  • The creation and the hosting of the quiz can be organized through platforms such as Kahoot or Quizizz , which allow all participants to partake at the same time.

  • The tool also provides a way of ensuring that the quiz is highly competitive and interesting.

Games Feedback on Work-Related Topics

  • This should be thought of as a fun opportunity to change the monotony of the lessons while creating an alternative way of maintaining and encouraging the learning of the skills necessary for the members of the group.


  • Invest in loosely organized small-scale rewards for members whose competitive spirit will emerge at this opportunity they get to test their capacities and knowledge.

  • These can range from gift cards at coffee shops to an allocated half-hour break after lunch the following working day. The results have shown a 50% higher level of energy and engagement created in this way.

Enhancing Team Meetings with Storytelling

A simple but useful method to make any meeting more interesting and engaging is to integrate storytelling elements. Team leaders or other members should encourage presenters to approach their projects as if they were telling a story. Research suggests that when data is provided as a story rather than a list of facts, it is remembered up to 22 times more .

Storytelling Structure

To help your team members understand how they can structure their stories, start by creating a structure. Offer the following training for starters: ask team members to identify the setup, core challenges, resolution, and conclusion of their stories . This structure allows for concise and clear storylines, reducing the presentation time and making the information more memorable. While interested team members may choose to develop their storytelling skills by attending storytelling workshops, teamwork advocates may organize a session or two to help their colleagues better understand the structure.

Appropriate Visual Aids

Infographics will help your audience not just listen but also “watch” the story. Provide your team members with templates for creating likable slides, showing, for example, the project’s current status , risk management, structure, or performance depending on the project type.

Interactive Storytelling

After each story, always make time for questions. This way, the communication will be refined, and besides, the storyteller will be able to see their story from a different perspective, adjusting it if necessary. The story stops being a monologue but acquires the form of a dialog session.

The final part will enable to discuss variants of the theme development depending on the company’s specifics. Thus, the simple technique of integrating storytelling tricks can make your team meetings not just boring pieces of information but also unite the group and provide a new way to interact and learn more about each other.

Maintain the Momentum Post-Meeting

Main activities after each meeting are gaining and controlling – the energy and ideas gained during the meeting need to be applied to the work performed during a day. Otherwise, the productivity of such a session will be minimal. According to the Harvard Business Review, the team is 34% more productive if it follows the rules of a good post-meeting . Thus, the information must be followed, otherwise, what is the point in the meeting at all ? You can do the following:

A pre-meeting recap

Starting a session, the best practice is to repeat the action items from the previous one, detail the progress made, and identify what has been done. As a result, both you and your colleagues will have an understanding of what has been done and what is still to be accomplished.

A list of action items

At the end of each session, make a list of action items. In this text, not only brief instruction and a detailed description of the work should be presented, but also the responsible person and the term of this. Developing such guidelines help not only you but also your subordinates. Remember to share these lists via email or a Google document so that others have access to it. Adapt this template to save your time in the future .

Frequent touchpoints

These can be little 10-minute stand up on Mondays or a little status report every Friday. However, this also could be brief emails or messages in a shared plan or record. Direct calls and check-ins will help your subordinates stay in touch and control both you and them.

Other tools include Asana, Trello or Microsoft Teams, where everyone can keep touch with reports and messages, share posts and problems.

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