You understand the importance of gathering employees to discuss critical issues, so you regularly hold staff meetings. However, what you might not know is that simply getting everyone around a table doesn’t count as a successful meeting. In fact, most employee meetings are plagued by boredom and unnecessary length. Remember, the meeting itself is not the goal; problem-solving is the goal.
Your AI-powered meeting assistant — Huddles
If a meeting merely involves everyone coming together, it’s undoubtedly a huge waste of everyone’s time. Before distributing the meeting agenda, carefully consider your meeting’s intent. For example, in our company, the primary goal is to clarify each person’s business domain, so our peer meetings are primarily about sharing business experiences.
02-Too Many Impromptu Meetings
Throughout the workweek, your meetings happen sporadically, and participants often find out about them on the same day. One key to a successful meeting is to hold it regularly, making it a potential rule for your team. Although we might cancel a few meetings in the year due to vacations, we’re used to walking into the meeting room every Thursday at 8:30 AM.
03-Lack of Facilitation
Without someone explicitly in charge of employee meetings, no one knows what will happen. In our company, Donna Marino is in charge of this thankless meeting job, and she’s our Director of Operations. Donna creates the agenda, encourages employee input, and does a considerable amount of grunt work to ensure the meeting and attendees encounter no surprises.
04-Lack of an Agenda
Without a clear agenda, any meeting will devolve into chaos. Employee meetings, in particular, need an agenda that outlines who will speak about what and for how long. Donna writes the agenda on the whiteboard before the meeting starts, ensuring attendees know what to expect.
05-Dominated by the Boss
06-Sequential Reporting by Teams
In a lousy employee meeting, one group member reports on their work for five minutes, then another group for five minutes, and so on until everyone is disengaged. If you need to know about each group’s work, it’s better to schedule one-on-one or group meetings.
07-Dull Routine Meetings
Employee meetings indeed have specific purposes, but that doesn’t mean they can’t be engaging. We try to infuse passion and fun into our meetings to energize employees as they start their workday. This means that employee meetings need careful planning to encourage participation. We encourage employees to share their viewpoints and sometimes even organize games during the meetings.