How to Get Meeting Summaries with a Zoom Notetaker

How to Get Meeting Summaries with a Zoom Notetaker

With AI becoming increasingly prevalent and enhancing efficiency across various industries, you might be interested in automating the process of obtaining meeting summaries from Zoom.

If that’s what you’re looking for, you’re in for a treat, as we’re here to introduce you to Zoom Notetakers—the solution you need to automatically generate precise and comprehensive meeting summaries with AI companions directly from Zoom. Let’s get started!

What are AI Notetakers?

AI note takers are essentially AI tools designed to take notes for you. They work by automatically creating meeting transcripts and summarizing key points, essentially acting as a virtual assistant that handles note-taking tasks, allowing you to concentrate on the meeting itself. These tools are also referred to as AI companions due to their additional functionalities beyond note-taking, such as task management and data analysis.

Features of AI Notetakers

Various AI note-taking tools have different focuses and are designed for specific purposes and environments, offering a variety of features. However, the following features are commonly found in many AI note-taking tools currently available:

  • Voice-to-text transcription: AI note-taking tools can convert spoken words into text in real time. Advanced transcription models use AI to consider context and language databases, ensuring accurate transcriptions. Some services even provide speaker identification.
  • AI meeting summaries: Many AI note-taking tools create summaries of meetings based on transcripts, offering a brief overview of discussions and any decisions made. Additionally, Huddles.app offers a real-time AI summary feature, providing insights as the meeting progresses for immediate utilization of conclusions.
  • Collaborative editing: Most AI note-taking tools support collaborative editing, enabling team members to work together simultaneously and see each other’s edits in real time. This promotes teamwork and ensures that meeting minutes reflect everyone’s input.
  • Scheduling: As AI note-taking tools are often used for meetings or lectures, they frequently integrate with calendars to automatically generate meeting notes for specific time slots and schedule recurring meetings on a weekly or monthly basis. This streamlines the process of creating and organizing meeting notes.
  • Sharing: Meeting notes are valuable resources that should be easily shared with team members, especially for briefing those who couldn’t attend. Most AI note-taking tools facilitate seamless sharing through email, PDF downloads, or integration with platforms like Slack and Teams.

Zoom Notetakers: AI Notetakers for Zoom

Zoom stands out as one of the most widely used video conferencing platforms available today. Naturally, you’d want to seamlessly integrate your AI note-taking tool with Zoom. So how to get a transcript of a Zoom meeting?

When considering this integration, you have three main options to explore:

  1. Using a third-party AI note taker tool alongside Zoom.
  2. Integrating an AI note-taking tool directly into Zoom, often by adding it as a participant.
  3. Utilizing Zoom’s built-in note-taking features.

An issue with adding an AI note taker as a participant in Zoom is the challenge of removing them, which can be quite problematic for organizations, especially concerning privacy.

Therefore, we suggest either employing a third-party AI note-taking tool on a separate interface (option 1) alongside Zoom, or utilizing Zoom’s native note-taking capabilities if you’re not expecting much and prefer a simpler approach.

We will delve into a comparison of these options later on. But first, let’s introduce how you can obtain meeting summaries from Zoom calls using Huddles.app.

How to Get Meeting Summaries from Zoom Calls with Huddles.app

Step 1

Before we set up Huddles.app with your Zoom calls, the first thing you’ll need to do is sign up with Huddles.app. As we’re writing this, we only support signing in with Google, but stay tuned for more login options.

Step 2

Once you’ve created an account, start by creating a new meeting note. This will be the canvas on which your meeting notes will be generated.

If you prefer to start from scratch, just click on “create new meeting note”, and configure basic settings, such as the time of your Zoom call. Auto syncing with your Zoom calendar will be a feature in our future updates, so stay tuned.

Alternatively, if you prefer your meeting notes to have a more structured agenda, you can start with one of our professional templates in the templates library, or generate one with AI according to your needs. Just chat with our AI copilot and you’ll get a meeting note with a tailored agenda.

Step 3

Once you’re in your meeting note page and you’ve entered your Zoom call, click on “Start” on the right side of the interface. This grants Huddles permission to start transcribing your Zoom call and take automatic notes in real time. You can always pause or stop the transcription as required.

Step 4

Once you start transcription, you’ll notice that Huddles generates notes in bullet point automatically. If you find any of them useful, just click on them and they will be added to your main note.

If you prefer an even more hands-free approach, Huddles can write directly in the note for you. Just configure it in the settings.

Step 5

Once your meeting ends, stop the transcription and export your meeting summary on the top right of the interface. You get a neat set of meeting minutes that can be downloaded as PDF or easily shared across different platforms.

Step 6

If you ever want to check back on conclusions yielded from past meetings, they are all available in separate meeting notebooks. Each meeting notebook holds meeting notes from a recurrent meeting.

For example, you’ll have a meeting notebook for all one-on-one meetings and one for all UIUX meetings. In the notebook, you’ll get an overview of all outcomes or filter them as needed.

Huddles vs Zoom Native

As you may be aware, Zoom provides a built-in transcription and summary features for users with specific licenses. To access these features, you must have a Business, Education, or Enterprise license.

So, let’s do an in-depth comparison of Huddles.app vs Zoom’s built-in features from the perspective of overall note taking experience.

Transcription

Zoom offers a built-in transcription feature, which you can access in Zoom’s desktop app. When you’re having a meeting, click on “Show Captions” in the bottom bar, and click “Show full transcript” in the menu if you need.

In this aspect, both Huddles and Zoom are quite similar, but the difference is that Huddles’ transcript can be easy copied and pasted onto your meeting note, while for Zoom, you’ll have to download it then work with it on a separate interface.

Accuracy

Assessing accuracy can be challenging since it hinges on various factors like the quality of the input audio, compression, sampling rate, reverberation, and other variables.

transcription model

Based on our tests, Huddles’ transcriptions are slightly more precise than Zoom’s. This is likely due to Huddles leveraging cutting-edge AI-driven transcription models by AliCloud and Microsoft. In simpler terms, Huddles’ transcriptions are intelligent and contextually aware. For instance, they can identify different speakers, adjust the transcript based on context, logic, and grammar, instead of simply producing words from the audio.

Language support

When it comes to language support, Huddles clearly comes out on top. Huddles currently supports 7 languages and can handle mixed-language audio input, whereas Zoom’s transcription feature is limited to English only.

If you work in languages other than English or deal with multiple languages, the choice is obvious—you likely can’t rely on Zoom’s native transcription.

Meeting Summary

Both Huddles.app and Zoom offer a meeting summary feature, but there’s a noticeable distinction between them.

With Zoom, the meeting summary is created after the meeting. It reviews the entire Zoom meeting transcript and then produces an overview. This process typically takes a few minutes.

Since meetings can vary in length from 30 minutes to several hours, the summaries generated this way may not always be accurate. Currently, AI struggles to effectively determine what’s important, what’s not, and how to categorize points under different agenda items.

In simpler terms, the output can be inconsistent and disorganized, but the advantage is that it’s fully automated.

In contrast, Huddles provides a real-time meeting summary as the meeting progresses. You can see the entire process unfolding and make adjustments to the notes if you feel a part needs better summarization than what the AI provides.

You can also assign different notes to specific agenda items, creating your desired meeting summary structure. Once the meeting concludes, no further AI processing is needed, as everything is already organized. You receive a set of meeting notes instantly.

The drawback is that it requires some attention during the meeting, but in our view, it’s preferable to actively participate and ensure accurate meeting notes rather than passively receiving inaccurate ones.

Conclusion

In this article, we discussed Zoom note-taking, the various options available for taking notes on Zoom, and provided a detailed guide on transcribing a Zoom recording to obtain a Zoom recording transcript using Huddles.app.

We also conducted a thorough comparison of Huddles.app and Zoom’s built-in note-taking capabilities to help you decide which one suits your needs best.

In summary, while Zoom’s native note-taking functions are suitable for simple tasks, for a more thorough and precise note-taking experience, particularly in professional settings, Huddles.app is the superior option. Give Huddles a try for free today!

 

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Automate your meeting notes with Huddles

Huddles transcribes, summarizes and takes notes for you so you can focus on discussions and team collaboration.