4 Types of Meeting Outcomes and Why They Matter

4 Types of Meeting Outcomes and Why They Matter

Ever been in an unproductive meeting? According to a survey by McKinsey, 6 out of 10 executives believe at least half the time they spend in meetings is ineffective.

When you hold a meeting, you’re essentially looking to trade time for outcomes. To understand the outcomes achieved from your meetings, it’s crucial to categorize them. This classification requires knowledge of the different types of meeting outcomes.

In this article, we will discuss the four types of meeting outcomes, their significance, and provide examples to help you learn how to categorize them. Additionally, you can employ an AI note taker to automatically classify and record your meeting outcomes. Keep reading to discover how to utilize Huddles app for AI meeting outcomes. Let’s get started!

What are meeting outcomes?

Meeting outcomes, in essence, are what you expect to get from your meetings. They can involve making decisions, assigning tasks that need to be done, solving conflicts, prioritizing, creating new strategies, or just getting insights in general.

Everything you achieve in a meeting, along with the path you decide to take (including future plans or choices), is considered the outcome of the meeting. They are usually written in a brief and concise manner for easy reading.

Most of the time, meetings are filled with outcomes, but they sometimes get lost in the conversation and go to waste if they’re not properly documented or sorted. Hence, AI note takers that automatically identify and document meeting outcomes are increasing in popularity nowadays.

Why are meeting outcomes important?

4 Types of Meeting Outcomes with Examples

Here are the 4 types of meeting outcomes, with one example each to help you understand what contexts these outcomes arise and how they may typically be recorded. Look below for meeting outcomes examples:

  1. Key Points: These are the most important views or conclusions from the meeting, providing a clear and valuable summary of lengthy, repetitive, or unclear discussions.
    Example: In a marketing meeting about a new campaign, the main takeaways were to focus on influencers, prioritize email marketing, and set a launch date.
    Key point: Focus on influencers, prioritize emails, set launch date.
  2. Actions: These are tasks given to specific individuals that need to be followed up on in the next meeting. They usually include who is responsible for them and the deadline for completion.
    Example: John is assigned to finalize influencer agreements by Friday.
    Action: Finalize influencers by Friday @john
  3. Decisions: These are the choices, agreements, or conclusions made during the meeting that outline future plans.
    Example: In a budget meeting, decisions were made to allocate 60% to digital ads, increase social media spend by 20%, and target new customer segments.
    Decision: Allocate 60% to digital ads, raise social media spend by 20%, target new customers.
  4. Rules: These are the policies, agreements, procedures, or operational steps that govern how the team operates.
    Example: Streamlining content creation led to new rules: peer review for drafts, align social posts with brand, submit reports by first Monday monthly.
    Rule: Peer review drafts, align social with brand, submit reports every first Monday of the month.

Hands-on Exercise: Classify Meeting Results

Example of Meeting Transcript:

Facilitator: Alright team, let’s recap our marketing meeting. We discussed a lot today. What were the key points we highlighted?

Participant 1: We need to focus on social media influencers for the campaign.

Participant 2: Email marketing should be a top priority.

Participant 3: And we agreed on setting a clear launch date for the new product.

Facilitator: Great points, team. Now, what actions came out of our discussion? Who’s responsible for what?

Participant 1: I’m finalizing the influencer agreements by Friday.

Participant 2: I’ll be drafting the email newsletters by next Tuesday.

Participant 3: I’ve got to confirm all the launch logistics by the end of this month.

Facilitator: Perfect. What decisions did we make regarding our budget and strategy?

Participant 1: We’re allocating 60% to digital advertising.

Participant 2: We decided to increase social media ad spending by 20%.

Participant 3: And we’re targeting new customer segments in our campaigns.

Facilitator: Excellent. Lastly, any new rules or processes we need to implement?

Participant 1: We agreed to have peer reviews for all content drafts.

Participant 2: Social media posts must align with our brand messaging guidelines.

Participant 3: And let’s make sure all marketing reports are submitted by the first Monday of every month.

Facilitator: Well done, team. You’ve captured the outcomes perfectly. Great job!

Question:

Now, based on the conversation above, what are some possible outcomes that could have emerged from this meeting? Identify at least one outcome from each of the following types: Key Points, Actions, Decisions, and Rules.

Answers:

Key Points:

  • Focus on leveraging social media influencers.
  • Enhance email marketing efforts.
  • Set a clear launch date.

Actions:

  • John to finalize influencer agreements by Friday.
  • Sarah to draft engaging email newsletters by next Tuesday.
  • Mark to confirm product launch logistics by the end of the month.

Decisions:

  • Allocate 60% of the budget to digital advertising.
  • Increase social media ad spending by 20%.
  • Target new customer segments in the upcoming campaign.

Rules Outcome:

  • Implement peer review for all content drafts.
  • Ensure social media posts align with brand messaging guidelines.
  • Submit marketing reports by the first Monday of each month.

How to Use Huddles AI for Enhanced Meeting Outcomes

Now that we’ve clarified what meeting outcomes are, why they matter, given examples of the four types of outcomes, and shown you how to recognize and record outcomes in the usual manner, we’re going to introduce you to a more efficient method – utilizing AI notetakers for automatic meeting outcomes. Simply follow this easy guide to obtain AI-enhanced meeting outcomes effortlessly.

Step 1: Sign up for Huddles app

Sign up for Huddles.app or try a free 10-minute trial without signing up.

Step 2: Create a new meeting note

A meeting note is where your meeting outcomes will be documented. Start by creating a new meeting note and configuring basic settings. You can begin with a blank note, select a template from the template gallery, or use the AI agenda creator for a personalized template.


Step 3: Enable AI notetaking

When your Zoom or Google Meet session is about to start, activate AI note-taking by clicking start. The AI will automatically identify meeting outcomes from your discussion. There you go!


Step 4: Review meeting outcomes

Once your meeting ends, go through all Huddles meeting outcomes sorted by type to fully grasp the results achieved in that specific meeting.

Get AI meeting outcomes with Huddles.app

In this article, we explained what meeting outcomes are, why they’re important, and introduced you to 4 types of meeting outcomes with meeting outcome examples. We hope you learned something.

Huddles app is the only AI note taker that offers real-time AI-generated notes. With just one click to activate AI notetaking, Huddles automatically takes notes for you using your conversation, similar to having a personal assistant. Streamline your meetings and get better meeting outcomes with Huddles’ AI note taker!

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